Paperless Office Made Easy: Best Document Management Software

In today’s business-oriented world, big corporations and multinational companies are emerging in this globalized world. In this corporate-cultured world, documents hold essential value as they are used on a more than usual basis in all sizes of business. These documents can help with various professional tasks, such as holding data, insights, and also confidential information. So, keeping them safe and secure must be the top priority for every company and business owner.

However, keeping them organized and well-managed is a hustle. But with modern technology and digitalization, everything has become easy and convenient, even managing these documents as well. From keeping them priority-wise to aligning them as per name, date, and size, all of these can be done easily. There are many document management software coming up in the market that are very resourceful for compiling and sorting out numerous documents. It gives you access to them whenever you wish and also keeps them safe and secure from any kind of damage and harm. These types of software help you keep track of your documents and also share them on various platforms. 

In this article, we will get into a few popular Document management software and also understand what their feature is and how they can be useful in daily corporate life.

What is Document management software?

Document management software, also known as a document management system (DMS), is a computer system or software that allows an organization to store, sort, and track documents or electronic images. Through this software, businesses can track their electronic documents and access them whenever it’s necessary. With digitalization, everyone has become online, but sometimes, it gets overwhelming to manage and arrange every document. In those situations, these software come in handy and become very resourceful.

The document management system has various options in terms of size and scope. Starting from a small standalone system to large-scale enterprise configurations. They are available to a global audience, and they have also become a medium for many corporations to change from traditional document filing practices to electronic ways. These computerized systems have changed the way we store documents and use them compared to early times. Though there are many popular and top software but to find which suits your needs can be a tough task. So, we have listed a few document management software for you to choose from as per your preference. 

Also Read: Software for Logistics: Enhancing Efficiency and Optimization

List of 10 best Document management software:

1. Zoho WorkDrive

Zoho WorkDrive is a cloud-based online document management software that allows a user to protect, access, share, and collaborate on documents. 

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2. Bitrix24

Bitrix24 is a free document management platform used by over 15 million businesses worldwide. Available in cloud and on-premise.

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3. Aha!

Aha! Knowledge is the AI-powered product information hub that shares all of your documents in a central place.

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4. dMACQ DMS

You can easily manage your documents with dMACQ DMS+. It helps you Automate workflows, ensure compliance, and access secure, organized files seamlessly.

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5. ShareGate

This tool is very resourceful when it comes to migrating faster and also helps you keep security and compliance strong and protected from any invaders. 

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6. Google Docs

This is a web-based platform that is designed for storing, creating, and editing spreadsheets, using templates, creating charts, commenting on documents, and much more.

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7. Google Drive

Google Drive is a popular cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.

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Also Read: Business Analytics Software: Key Players and Their Impact on Modern Enterprises

8. Dropbox business

Dropbox business is a software that has made multitasking easy for its users. This software stores and shares cloud content from Google Docs and Microsoft Office files alongside traditional files in Dropbox.

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9. OneDrive

Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files.

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10. Microsoft 365

Microsoft 365 is an integrated suite of applications, including email, calendar, and address book, that are accessed via the Internet 24/7.

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Conclusion

In this digitalized world, paperless work and online files are becoming a regular part of the work routine. Sometimes, it can get messy with a bundle of files and folders of various sizes. Without sorting them out, it is going to get difficult to find the one you want at the right time. For such circumstances, document management software is helpful. They help to store, create, and edit documents. However, for advanced needs, this software can be flexible as well. They can also help with collaborative work, electronic signatures, and sharing documents with your team and other businesses. 

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